NSGC 42nd Annual Conference

Exhibitor Resources

 Don’t miss a beat—bookmark this page and return often for the latest exhibitor information and updates for a successful onsite experience. 

Exhibitor Hours


Tuesday, October 17
8:00 a.m. – 5:00 p.m.

Wednesday, October 18

8:00 a.m. – 11:00 a.m.

* All exhibit booths must be fully operational by 11:30 a.m. on Wednesday, October 18

Exhibit Hall Hours 

Wednesday, October 18
12:15 p.m. – 7:00 p.m.

12:15 p.m. – 2:00 p.m.
Exhibit Hall Open (lunch options available for purchase)

3:30 p.m. – 4:00 p.m.
Refreshment Break in the Exhibit Hall

5:30 p.m. – 7:00 p.m.
Welcome & Poster Reception

Thursday, October 19
10:30 a.m. – 6:30 p.m.
10:30 a.m. – 11:00 a.m.
Refreshment Break in the Exhibit Hall

12:30 p.m. – 3:00 p.m.
Exhibit Hall Open (lunch options available for purchase)
4:30 p.m. – 6:30 p.m.
Exhibit & Poster Reception

 Friday, October 20
10:00 a.m. – 2:00 p.m. 


Friday, October 20
2:00 p.m. – 6:00 p.m.

Saturday, October 21
8:00 a.m. – 12:00 p.m.

Rules & Regulations

Click below to download the 2023 Rules & Regulations.

Exhibitor List & Floor Plan

The Exhibitor List and Floor Plan are live. Check the Floor Plan to see the latest!

Exhibitor Newsletters

Check back here for the latest Exhibitor Newsletter!

Newsletter #1
Newsletter #2

Mobile App

Click the link below to access mobile app instructions and how to update company details.

Marketing Kit

Download the Marketing Kit below!


Contact [email protected] with any questions.

Exhibitor Service Kit

Important Dates & Deadlines

March 22, 2023

Early Bird Exhibit Space Application Deadline
Sponsorship First Right of Refusal

July 20, 2023

Exhibitor Service Manual Available

August 18, 2023

Floor Plans for Island & Shared Island Booths Due
Certificates of Insurance Due

September 8, 2023

Deadline to Reserve Booth Space

September 12, 2023

Registration Cancellation/Refund Deadline for Paid Registrants 

September 18, 2023

EAC / Third Party Form due to Shepard

EAC Certificate of Insurance Due to Shepard

Discount Deadline for Premium Flooring and Custom Rentals

Advance Warehouse Opens

September 22, 2023

Hotel Room Block Cutoff Date

September 27, 2023

Shepard Standard Order Discount Deadline

Floor Covering Online/Discount Deadline

Labor/Cleaning Rigging Discount Deadline
Internet/Technology Discount Deadline 

October 1, 2023

Audio/Visual Order Discount Deadline 

October 10, 2023

Last Day for Warehouse Deliveries without a Surcharge 

October 16, 2023

Last Day for Warehouse Deliveries 

October 17, 2023

 Show Site Receiving Begins at 8:00 a.m. 

Hotel & Travel

NSGC has secured a block of rooms at the Hyatt Regency McCormick Place for attendees. Rooms are limited and available on a first-come, first-served basis. The hotel cutoff date is Friday, September 22, 2023, or whenever rooms sell out whichever occurs first. 


Hyatt Regency McCormick Place 

2333 South Dr. Martin Luther King Jr. Dr. 
Chicago, IL 60616-9985 


$299 Single/Double per night + taxes/fees 

$339 City/Lake View per night + taxes/fees 

Additional person in room: $25 per night 

Book Your Room

Created with Sketch.

Getting Around Chicago

Created with Sketch.

Accessibility in Chicago

Created with Sketch.

Travel Information

Created with Sketch.

Chicago is home to two international airports conveniently located in the center of the country, with thousands of daily inbound and outbound flights to more than 240 destinations. 


Chicago O’Hare International Airport 

Multi-award-winning, environmentally conscious O’Hare (ORD) is one of the largest airports in the world. It lies just 16 miles from downtown Chicago and boasts four terminals — three domestic (Terminals 1, 2 and 3) and one international (Terminal 5). 


Chicago Midway International Airport 

Midway (MDW) is the nation’s premier point-to-point airport, offering value-oriented leisure and business travel to over 60 destinations. It’s located only 11 miles from downtown Chicago. 


Flight Resources 

Access parking, flight status, amenities, and terminal maps for both O’Hare and Midway airports at flychicago.com

Get average domestic and international flight times to Chicago. 

Get Transportation Security Administration (TSA) security regulation information. 

Find airlines that fly into Chicago 


Transportation to/from O’Hare and Midway 

  • Both O’Hare and Midway are within easy reach of downtown Chicago. 
  • The Chicago Transit Authority (CTA) Blue Line ‘L’ Train, which runs 24/7, connects directly to O’Hare. The CTA Orange Line ‘L’ Train connects directly to Midway. See maps and fares.  
  • Taxi, Lyft, and Uber pick-up points are available at both airports. Alternatively, you can e-hail and e-pay with CHICABS-approved apps ARRO and CURB. Credit cards are accepted in all taxis. For on-demand ride-sharing, download your free Lyft and/or Uber app. Simply enter your current location and destination, review fare options, and request your ride. 
  • GO Airport Express provides shared ride services to all downtown/suburban hotels. 
  • Numerous car rental companies have facilities at both O’Hare and Midway airports. 
  • Find limousine and chauffeur services for your stay in Chicago. 

Travel By Car

Created with Sketch.

Chicago’s central location and its position as a hub for the nation’s major interstates make it a convenient drive from anywhere in the country. Chicago is accessible via several major interstates and highways: I-90 (Kennedy Expressway), I-94 (Dan Ryan Expressway), I-55 (Stevenson Expressway), I-290 (Eisenhower Expressway), and I-294 (Tri-State Tollway). 


View an interactive parking map of downtown Chicago to search for public parking lots and garages by address and points of interest. 


Want to pay for parking in advance? Find the perfect Chicago parking spot by comparing price, location, and amenities. Reserve your spot now with Parking.com, iParkit, Millennium Garages, or SpotHero.  


Find average drive times to Chicago. And find traffic and road conditions from the Illinois Department of Transportation. 

Travel By Train

Created with Sketch.

Chicago’s iconic Union Station serves both Amtrak and Metra, the city’s commuter rail service. Originally designed by Daniel Burnham and completed by Graham, Anderson, Probst and White, Union Station is a glowing expression of Chicago’s status as a national railroad hub, and remains a treasured part of the city’s history. 


Additionally, the Richard B. Ogilvie Transportation Center in downtown Chicago serves the three commuter rail lines of Metra’s Union Pacific District, which approach the terminal elevated above street level. There are also two Metra stations in the Loop: Millennium Station on the Metra Electric District line and Lasalle Street Station on the Rock Island District Line. 


With 21,000 miles of routes across the United States and Canada, Amtrak offers more than 300 high-speed trains to more than 500 destinations daily. Find Amtrak routes and fares.  


Metra Rail
The high-speed Metra commuter rail train connects outlying suburbs to downtown Chicago, and is a fast and easy way to travel to the heart of the city. Find fares and route maps.  


South Shore Line
South Shore Line serves Chicago through Northern Indiana to the South Bend Airport. Call (219) 874-4221 ext. 245 for group rates. Find South Shore Line routes and fares.  


Our team is here to help. Get in touch today to explore our exhibit and sponsorship opportunities or to receive assistance with your show arrangements.