NSGC 42nd Annual Conference

Exhibitor Resources

 Don’t miss a beat—bookmark this page and return often for the latest exhibitor information and updates for a successful onsite experience. 

Exhibitor Hours

Move-In

Tuesday, October 17
8:00 a.m. – 5:00 p.m.

Wednesday, October 18

8:00 a.m. – 11:00 a.m.

* All exhibit booths must be fully operational by 11:30 a.m. on Wednesday, October 18

Exhibit Hall Hours 

Wednesday, October 18
12:15 p.m. – 7:00 p.m.

12:15 p.m. – 2:00 p.m.
Exhibit Hall Open (lunch options available for purchase)

3:30 p.m. – 4:00 p.m.
Refreshment Break in the Exhibit Hall

5:30 p.m. – 7:00 p.m.
Welcome & Poster Reception

Thursday, October 19
10:30 a.m. – 6:30 p.m.
 
10:30 a.m. – 11:00 a.m.
Refreshment Break in the Exhibit Hall

12:30 p.m. – 3:00 p.m.
Exhibit Hall Open (lunch options available for purchase)
 
4:30 p.m. – 6:30 p.m.
Exhibit & Poster Reception

 Friday, October 20
10:00 a.m. – 2:00 p.m. 

Move-Out

Friday, October 20
2:00 p.m. – 6:00 p.m.

Saturday, October 21
8:00 a.m. – 12:00 p.m.

Rules & Regulations

Click below to download the 2023 Rules & Regulations.

Exhibitor List & Floor Plan

The Exhibitor List and Floor Plan are live. Check the Floor Plan to see the latest!

Exhibitor Newsletters

Check back here for the latest Exhibitor Newsletter!

Newsletter #1
Newsletter #2

Mobile App

Click the link below to access mobile app instructions and how to update company details.

Marketing Kit

Download the Marketing Kit below!

Questions?

Contact [email protected] with any questions.

Exhibitor Service Kit

Important Dates & Deadlines

March 22, 2023

Early Bird Exhibit Space Application Deadline
Sponsorship First Right of Refusal

July 20, 2023

Exhibitor Service Manual Available

August 18, 2023

Floor Plans for Island & Shared Island Booths Due
Certificates of Insurance Due

September 8, 2023

Deadline to Reserve Booth Space

September 12, 2023

Registration Cancellation/Refund Deadline for Paid Registrants 

September 18, 2023

EAC / Third Party Form due to Shepard

EAC Certificate of Insurance Due to Shepard

Discount Deadline for Premium Flooring and Custom Rentals

Advance Warehouse Opens

September 22, 2023

Hotel Room Block Cutoff Date

September 27, 2023

Shepard Standard Order Discount Deadline

Floor Covering Online/Discount Deadline

Labor/Cleaning Rigging Discount Deadline
Internet/Technology Discount Deadline 

October 1, 2023

Audio/Visual Order Discount Deadline 

October 10, 2023

Last Day for Warehouse Deliveries without a Surcharge 

October 16, 2023

Last Day for Warehouse Deliveries 

October 17, 2023

 Show Site Receiving Begins at 8:00 a.m. 

Hotel & Travel

NSGC has secured a block of rooms at the Hyatt Regency McCormick Place for attendees. Rooms are limited and available on a first-come, first-served basis. The hotel cutoff date is Friday, September 22, 2023, or whenever rooms sell out whichever occurs first. 

 

Hyatt Regency McCormick Place 

2333 South Dr. Martin Luther King Jr. Dr. 
Chicago, IL 60616-9985 

 

$299 Single/Double per night + taxes/fees 

$339 City/Lake View per night + taxes/fees 

Additional person in room: $25 per night 

Book Your Room

Getting Around Chicago

Accessibility in Chicago

Travel Information

Travel By Car

Travel By Train

Questions?

Our team is here to help. Get in touch today to explore our exhibit and sponsorship opportunities or to receive assistance with your show arrangements.